Alcohol Providers:
Pride in Ely CIO will operate a beer/cider tent for the Pride Day event, to further raise funds for the charity. Pitches for beer/cider provision will not be accepted and sale of beer/cider for immediate consumption by stallholders will not be permitted during the event, unless by prior arrangement with Ely Pride. We reserve the right to revoke trading permission for any traders who break this rule, without refund of the stall/pitch fees.
Acceptance & Confirmation Of Application:
Until a member of the Pride in Ely CIO Stalls Team has confirmed your application by email, it shall be considered provisional and may be turned down for various reasons, including reducing/eliminating duplication of stall types to ensure optimal trading opportunities for all attending stallholders. Pride in Ely will endeavour to provide an answer as soon as possible.
Payment Of Stall/Pitch Fees:
Payment shall be made in full no later than June 30th, 2023, unless an agreement has been made with the Pride in Ely stalls team to extend your payment deadline.
Your Stall:
• All stalls must be free from homophobia, transphobia, racism etc. in any form - any violation of this will result in stallholders being asked to leave immediately, without refund.
• The sale of the following items is strictly prohibited:
drugs, drug paraphernalia, poppers, tobacco & vaping products and weapons including guns and knives.
• Sale of these items may result in you being asked to leave the event without refund or compensation.
• Charity tins may be permitted, but a request must be made in your application form.
• Promotion around your stall is allowed (so long as it does not block access routes) however promotion elsewhere on the site is not permitted.
• Pride in Ely CIO cannot accept any liability for any injury or for any personal or business loss which occurs as a result of your attendance of the event.
• You must not exceed your allotted stall; encroach onto the stall on either side or into the aisles. If you do so, you may be
asked to move or remove items or your stall.
• All traders shall ensure that they have and provide us with evidence/copies of:
◦ Third Party Insurance Policy for the sum of £2 million or greater
◦ Public liability insurance
◦ A risk assessment for this event
◦ Applicable certificates and licences in force and valid throughout their participation and attendance at the event, specific to their operation (ie. food hygiene, generator safety certificate etc.)
We will not be able to complete your application without these documents and you may forfeit your payment if you do not provide them in a timely fashion, so that we can present them to the local council for safety assessment.
• All contractors, stall holders and their employees/representatives shall indemnify and keep indemnified Pride in Ely CIO and venue owners and their employees, expenses and liabilities arising out or in connection with death or injury or person (other than where occasioned by the negligence of Pride in Ely CIO or venue owners), or Damage to or loss of any property arising out of the contractors participation in or attendance at the event.
• You must inform us on this application if you propose to use electricity, generators, flammable materials or any potentially dangerous materials. This includes any makeup or items that are used as a service to Ely Pride attendees.
• Stallholder site information will be supplied nearer the event date, including stall/pitch location, access times etc.
Vehicles:
• You may bring one car or small van on site to unload and will be given a specified time for this. No vehicles (unless specifically previously agreed by the event team) are to be left on the site throughout the event. If your vehicle is still in the public area after 0950 hours then a penalty will be applied by Pride in Ely CIO.
• If bringing a vehicle onto the site you will be required to provide a driver’s mobile phone number and the license plate will be recorded.
• Please comply with the 5mph speed limit, hazard lights must be on whilst driving on the site, do not obstruct other traffic and follow the direction of stewards at all times.
• There will be no vehicle movement on site during the public access times to the event. All movement times will be available closer to the event date. (traffic restrictions will only be lifted when it is safe to do so).
• No on-site parking is available for stall holders for this event and please note that Ship Lane car park is free but only after 0830 hours – vehicles parked there before this time may incur a parking charge. Pride in Ely CIO are not liable for any parking charges or other than may be incurred.
• Your access route to Jubilee Gardens or The Maltings will be provided nearer the time of the event.
• The access routes must be kept clear at all times for emergency services. If you are asked to move your vehicle by a steward please do so immediately.
During the event:
• Please remember it is your responsibility to keep the area around your site tidy and to take your waste with you when you leave.
• Please help us to keep the area clean and safe by ensuring that any displays or exhibitions that you bring to Pride in Ely will be safe and present no predictable risk to general public. This includes ensuring that the area is free of trip hazards and any hazardous materials and / or equipment.
• Whilst on site all staff and contactors must comply with all relevant statutory and other requirements that may relate to their activities on site, inclosing structural regulations, Health & safety Law, and Fire prevention precautions.
